Standard Operating Procedure for receipt of the material returned from manufacturing and packing
1. Purpose:
To provide a standard operating procedure for receipt of the material returned from manufacturing and packing to warehouse.
2. Scope
The scope of this SOP is applicable for receipt of the material returned from manufacturing and packing to warehouse at [company name].
3. Responsibility
Manufacturing and packing personnel: To return the material physically as well as making entry in inventory management system.
Warehouse personnel: Verify the material quantity, details physically and in the inventory management system.
Manufacturing and packing head: To verify the details of material to be returned and approve the details in the inventory management system.
Quality Assurance Person: To verify and approve the details of material to be returned and approve the details in the inventory management system.
4. Definitions
Not applicable
5. Procedure
5.1 Procedure for receive the material returned manufacturing and packing department.
5.2Ensure that all the material containers have adequate labeling on it, such as A.R. number, re-test date, quantity, and other essential information.
5.3 In case of following circumstances, material can be returned from manufacturing and packing to warehouse:
(i) Change in production planning
(ii) Batch cancellation
(iii) Packing material that is issued as role such as foil role, film role, labels, etc.
Note: Return of Raw material should be not be done unless justified with scientific rationale because; material is removed from its original container and dispensed in other containers, hence, returning of material back to warehouse would raise question on material and product stability.
5.4 Packing material those are overprinted during packing operation shall not be returned to the warehouse.
5.5 Materials, such as aluminum foil, PVC, PVdC film must be cleaned using vacuum cleaner before returning to the warehouse.
5.6 Such material should be returned when material is product dedicated or molecule dedicated to so as to prevent any potential of cross contamination.
5.7 Printed packing material such as loose labels, leaflet, packing inserts, and cartons shall be destroyed after the batch if remaining unused at the end of the batch. It should not be returned back to the warehouse.
5.8 Each returned material should have label having details such as name of the material, A.R. number, batch number, quantity in numbers or kg, details of gross, tare and net weight.
5.9 Manufacturing or packing supervisor shall prepare list of material with details related to material in “returned material requisition note”. It shall be verified by department head and Quality Assurance Person for accuracy of details and material to be returned. Details of material shall be entered in the inventory management system.
5.10 Once details found satisfactory, department head and Quality Assurance Person will sign on the “returned material requisition note” as well as in the inventory management system.
5.11 Material shall be transferred into the warehouse in lock and key.
5.12 Warehouse person shall verify material and details such as name of the material, A.R. number, Batch number, quantity, details of gross, tare and net weight.
5.13 Upon satisfactory verification, warehouse person will sign “returned material requisition note”.
5.14 Warehouse person will take inward of material, update location chart and update entry in the inventory management software.
6. Frequency
As and when material to be returned from manufacturing and packing to warehouse.
7. Formats
Content of Returned material requisition note
a. Date of material returned
b. Material Name
c. A.R. number
d. Quantity of material
e. Reason for material returned
f. Material was issued for the batch
g. Signature of Manufacturing/ Packing Person
h. Signature of Manufacturing/ Packing Supervisor
i. Signature of Quality Assurance Person
To read more warehouse SOPs, click here
