Standard Operating Procedure for Cleaning of Warehouse

Standard Operating Procedure for Cleaning of Warehouse
Standard Operating Procedure for Cleaning of Warehouse

Standard Operating Procedure for Cleaning of Warehouse

1. Purpose:

To lay down a procedure for cleaning of warehouse.

2. Scope

The scope of this SOP is applicable for cleaning of warehouse department at [company name].

3. Responsibility

Warehouse Person: Cleaning of area and area accessories as per follows:

Weighing balanceShutter / PVC curtain
FloorFirst aid box
DoorKey box
Glass windowsChair and table
Wash basinSS stand
DrainsFender
Waste binPendant
SS trolleysCupboard
WallCeiling
GrillWall clock
Fire extinguisherRacks
Speaker of PASAir curtain

Warehouse supervisor: To monitor operations

Head Warehouse: Effective implementation of SOP.

4. Definitions

Not applicable

5. Procedure

5.1 General Conditions

• To clean the warehouse, following disinfectant shall be used [provide the names of validated disinfectants]:

Disinfectant nameDisinfectants compositionConcentrationValidated surfaces on which the disinfectants  can be used
    

• The disinfectants to be used for the cleaning of warehouse shall be on weekly rotation basis.

• While cleaning operation and handling of disinfectants and cleaning agents, wear nose mask, hand gloves.

• To prepare dilution of disinfectants and cleaning agents, use graduated.

• To clean the heighted areas, use ladders and scissor lift.

• Cleaning of area shall be done during each working shift.

• One in a week sporicidal agent shall be used, that is on one day before weekly off or holiday. 

• Ensure that raw material bags, and packing materials containers, pallets or container label shall not be exposed to disinfectants or any cleaning agent to prevent contamination if material and damage to it. Ensure that material labels should not be spoiled while cleaning.

• Cleaning of the warehouse shall be avoided when any operations are ongoing.

• In case if weekly cleaning schedule falls on holiday or sudden holiday is declared in the factory premises, that cleaning should be performed on subsequent working day after the holiday.

• Ensure that disinfectants are used as per defined concentrations.

5.2 Preparation of Disinfectant solution:

Type and concentration of the disinfectant shall be as below:

DisinfectantConcentration (For area disinfection)Preparation of Solution
   
   
   

• Use clean utensil for preparation of disinfectant. The disinfectant solution shall be prepared in designated area only.

• Disinfectant solution shall be prepared in controlled and classified area [as per facility requirement].

5.3 Preparation of 70% IPA:

• Issuing the Isopropyl Alcohol by initiating material requisition and issue the required quantity of material.

• Issue the Isopropyl Alcohol in Stainless Steel Container or Pressure Vessel.

• Make entries in the material management system.

• To preparation 70 % IPA, take 70 part of Isopropyl alcohol and 30 part of water. For example to prepare of 1000 ml solution, use 700 ml of Isopropyl alcohol and 300 ml of Purified Water).

• Prepare the solution in such a way that it shall be consumed on same day. Use freshly prepared solution every day. Label the container with content such as name of disinfectant, concentration, date of preparation, validity of solution, prepared by and checked by.

• Record the details in the logbook.

• Distribute the 70% Isopropyl Alcohol in suitable dispenser containers.

• Remaining prepared solution shall be discarded after [specify solution validity] hours and record in logbook.

5.4 Preparation of 10 liter Soap Solution with concentration of 0.05%:

• Dispense the 5 ml of soap liquid in graduated cylinder or graduated container.

• Dilute the soap solution by making up the volume up to 10 Liter (10,000 ml) by adding purified water. Stir the solution to have uniform solution.

• Record the details in the respective logbook.

• Preparation of soap solution shall be as per requirement. Discard the remaining solutions after use.

• After use, discard the remaining quantity of soap solution after 24 hours of its preparation and record the details in the logbook.

5.5 Cleaning of Warehouse floor:

• Clean the floor using dry mop, wiper or by using vacuum cleaner.

• Fill the soap solution in the floor scrubber and vacuum cleaner machine.

• Connect the plug of the machine with power supply and Switch On the equipment.

• Clean the floor using soap solution using vacuum cleaner and floor scrubber equipment.

• Once the cleaning is done, empty the remaining soap solution from the compartment and waste water compartment. Clean the vacuum cleaner and floor scrubber equipment.

• Fill the compartment of vacuum cleaner and floor scrubber with disinfectant to clean the floor. The disinfectant to be used will be as per the disinfectant usage schedule. 

• Clean the coving using wet mop soaked in potable quality water followed by disinfectant.

• Areas those are difficult to access using the machine, cleaning shall be done using mop.

5.6 Cleaning of windows and doors:

• Perform the dry mopping of windows and doors using lint free duster. Subsequently, perform the cleaning using wet lint free duster soaked in potable quality water and again perform the dry cleaning using lint free duster.

• If needed, glass windows can be cleaned using soap solution to remove any stains.

• After cleaning, duster shall be discarded. Fresh duster shall be used and shall be discarded after single use.

5.7 Cleaning of warehouse ceiling, wall surfaces and Air Handling Unit (AHU) grills:

• The sequence of cleaning should be from top to bottom.

• While cleaning the rooms, the ceiling shall be cleaned first followed by walls, and finally the floor.

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Reference: www.vileda-professional.co.uk

• Using scissor lift or ladder depending on the height of ceiling.

• Perform the dry cleaning of area and remove the dust if any from the room. Dismantle the supply and return AHU grill. Keep the AHU grills in the polybag and transfer to the washing areas.

• Clean the AHU grills using potable quality water followed by purified water. Dry the same using compressed air or dry lint free duster.

• Wipe the AHU duct reachable portion using mop and then wet duster soaked in potable water followed by disinfectant solution.

• Dry the duct using dry lint free duster.

5.8 Cleaning of drainage:

• Open the drain cover and stainless steel tray from the drain trap.

• Remove the waste material deposited from the tray and drain trap.

• Collect the waste in polybag labeled with hazardous waste.

• Scrub the drain cover, stainless steel tray and drain using scrubber to remove adhered material if any and wash with potable water. Flush the drain using potable water.

• Place the tray in the drain in its position. Pour the scheduled disinfectant solution in the tray.

• The drain sanitization shall be done on weekly basis as follows:

• Open the drain tray and pour the sporicidal solution in the drain.

• Keep the SS tray at its position.

• Close the drain cover and record the sanitization activity in respective logbook.

• Allow to contact time to the disinfectant solution [as per disinfectant validation].

• Once the contact time is over, open the cover, remove the tray and flush the drain using potable water.

• Place the tray in the drain, fill the tray using scheduled disinfectant and close the lid.

5.9 Cleaning of waste bins:

• Empty the waste bin and dispose the waste it as per respective waste disposal procedure.

• Clean the waste bin in washing room of respective area. Remove the adhered material from the bin (if any) and clean it using potable water.

• Clean the waste bin using disinfectant solution as per schedule.

• Dry the waste bin with dry with clean lint free duster.

• Place the fresh and clean poly bag in the waste bin and place it as at respective location.

• Clean the waste bin at end of every shift or as and when needed.

5.10 Cleaning of Electrical switches, fixtures, cable, wall clock and other similar electrical accessories:

• Switched Off the power supply and remove the electrical connections.

• Clean the exterior surface using fresh lint free duster.

• In case the exterior surface is not able to clean using dry duster, take a help of engineering department to clean the same in safe manner.

5.11 Cleaning of Cupboard, wall and door fenders, utility pendants, shutter, PVC curtain, Air curtains, Racks, Tables, Chairs, Stand, Cabinet, First Aid Box, Key box, Pallet, Change over bench, pallet truck, Trolley, SOP stand, and other similar items:

• Clean the exterior surfaces using dry mop followed by duster soaked in potable water and finally dry it using dry duster.

5.12 Cleaning of mops after usage:

• After usage mop, it shall be transferred to the wash area. While transferring the mop to the wash area, ensure that it should not spoil the path through which, you transfer the mop.

• Once the mop reaches to the washing area, dismantle the mop cloth from the rod. Clean mop cloth using potable water, removed the soaked water by squishing it. Hang the same on respective hangers and allow it to air dry.

• The rod of the mop shall be cleaned with the wet duster soaked in process water. Dry the rod using dry lint free clean duster.

• Place the mops and rods to respective places.

• Mop cloth shall be change [at regular frequency – frequency should be decided based on its durability, condition and user experience for its effectiveness] or whenever mop cloth found damage or remain unable to clean.

• The date of change of mop cloth shall be recorded and tracked. Also place the label on the rod of the mop.

5.13 Cleaning of bucket, containers, and measuring cylinders:

• Clean the bucket, containers, and measuring cylinders using the potable water.

• Clean it using a dry lint free duster or compressed air.

6. Frequency

Floor, door, Windows, Weighing Balance, Waste Bin, SS Trolley, Shutter, PVC Curtain, Table, Chair, Fender, Cupboard, Computer, Printer, First Aid Box, Chair, Table, Stand, Key Box, Pallet Truck etc.- Once in a Day and whenever required.

Ceiling, Walls surfaces, AHU Grills, Electrical Fixtures and other electronic items, Drains, Pendants, Fire Extinguisher, Racks, etc. – Once in a week.

7. Formats

7.1 Preparation and Utilization of Disinfectant

7.2 Preparation of 70 % Isopropyl alcohol Logbook

7.3 Cleaning Record

7.4 Preparation and Utilization of Soap Solution

7.1 Preparation and Utilization of Disinfectant

Name of disinfectant

Date/ time

Lot no. of disinfectant solution 

Manufacturing date       

Expiry date or retest date

Quantity of Disinfectant Liquid  

Dilute with purified water           

Concentration  

Valid up to date/ time   

Prepared by      

Checked by

Quantity consumed       

Checked by

Quantity destroyed       

Done by/ date and time               

Remarks

7.2 Preparation of 70% Isopropyl alcohol Logbook

Date/ time         

Control number of IPA 

Manufacturing date

Expiry Date        

Quantity of IPA

Dilute with purified water up to               

Valid Up to date/ time  

Prepared By      

Checked By       

Discard on date

Discarded by     

Remarks

7.3 Cleaning Record

Area:    

Month:

Year:                     

1st Week: Disinfectant/ Concentration

2nd Week: Disinfectant/ Concentration

3rd Week: Disinfectant/ Concentration 

4th Week: Disinfectant/ Concentration 

5th Week: Disinfectant/ Concentration             

Cleaning of [parts]:

Cleaning by:

Verified by:

7.4 Preparation and Utilization of Soap Solution

Name of soap solution

Concentration

Date/ shift         

Preparation       

Lot no. of soap solution

Manufacturing date       

Expiry date/ Retest date              

Quantity of soap liquid 

Dilute with purified water up to

Prepared By      

Checked By       

Quantity consumed

Quantity destroyed       

Done by                              

Remark                                               

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